Minutes of the Town Projects Meeting held on 3 rd August 2010 in the Council Chamber, Council Offices, Windmill Lane, Northam at 10.00am

Present: Cllrs Miller (Chairman), Edwards, Hames,Johnson, Osborne and Langton

In attendance: Cllr Eastman

Mrs Jane Mills, Town Clerk

1008/263 Chairman's announcements

The Clerk advised of the opportunity to hire skatepark equipment, which was noted

1008/264 Apologies

No apologies were received.

1008/265 Declarations of interest:

Members were reminded that all interests should be declared prior to the item being discussed.

1008/266 To agree the agenda as published

It was resolved to agree the agenda as published.

1008/267 To confirm and sign the minutes of the Town Projects Meeting held on 12 th July 2010

It was resolved to confirm and sign the minutes as a true record of the meeting.

1008/268 To consider items referred from Full Council

No items have been received.

1008/269 To consider Street Cleaning

It was resolved to move this item to the end of the meeting.

1008/270 To consider update on appointment of maintenance staff to include job descriptions.

The Clerk presented a job description to the meeting and it was resolved to give three months notice to Torridge to cancel the Street Cleaning. It was further resolved to prepare an advertisement and proceed with the appointment of two maintenance assistants for twelve hours a week. Full work schedule and all details to be finalised.

1008/271 To consider update on Northam Hall to include flooring and redecoration

After some discussion when various options for the floor covering were discussed, it was resolved to go ahead with a hardwood floor subject to price confirmation from the contractor. It was further resolved to go ahead with the full redecoration of the hall and arrange for the lighting to be repaired, checked and cleaned.

1008/272 To consider an update on the Burrough Farm allotments: Vehicular access;

The correspondence from Wain Homes was discussed and it was resolved to proceed with the Deed of Easement and accept the offer to put two disabled car parking spaces in place.

Correspondence from Torridge;

An e-mail was received from Torridge in connection with fencing. It was resolved to consult our solicitors with regard to boundaries for clarification. If the boundaries belong to Torridge the Clerk will write further with regard to their maintenance .

Ongoing works

There are no ongoing works to report.

1008/273 To consider Street Cleaning

This item was moved to the last item of the meeting. The Clerk advised that she had met with the Street Cleaning Operative, and would be liaising with him regularly regarding matters as they occur. He had advised that the barrow was inadequate for the work but it was resolved not to change it currently as we would not be continuing with the Service Level arrangement. It was agreed that a new lock should be provided for the storage unit.

There being no further business the meeting closed at 11.45 am.