Minutes of the Annual Meeting of the Town Council held in the Council Chamber, Windmill Lane, Northam on Wednesday 13 th May 2009


PRESENT : Chairman - The Retiring Mayor, Cllr R Tisdale for item 1.

Following election of the new Town Mayor, Cllr R H Osborne took the Chair.


Members - A J Boyle, Mrs S G Collins, Mrs M Cox, J Braund, A Eastman, P Hames, R J Johnson, C K Langton, R W A Miller, S R Robinson together with 2 Parishioners

Apologies were recorded on behalf of Cllrs Mrs P D Biggs and B M Edwards

1. Address and Welcome by the retiring Town Mayor

Cllr Tisdale reported that he had a brilliant year and he had enjoyed representing the Council at many events throughout the area of North Devon. He had met his fellow Mayors and it had been good to make new friends and discuss the same problems. He expressed his sincere thanks to the Members for his year of Office. He thanked his Deputy Mayor, Cllr Mrs Cox,for taking on a number of events when he had been unavailable.

2. Election of Town Mayor

On a proposal by Cllr Robinson, seconded by Cllr Hames, Cllr Mrs Cox was put forward. On a proposal by Cllr Braund, seconded by Cllr Eastman, Cllr Osborne was put forward. It was RESOLVED in accordance with Standing Order 5(4) that the vote would take place by ballot.

(Vote: Unanimous)

The Mayor announced that the result of the ballot was 8 votes for Cllr Osborne and 4 votes for Cllr Mrs Cox. Cllr Osborne was therefore duly elected as the Town Mayor.

3. Election of Deputy Town Mayor

On a proposal by Cllr Mrs Collins, seconded by Cllr Osborne, Cllr Langton was duly elected Deputy Town Mayor. He expressed his thanks.

(Vote: Unanimous)

Cllr Mrs Cox left the meeting at this juncture.

4. Appointments to Planning Committee

It was RESOLVED to maintain the status quo with the Planning Committee.

(Vote: Unanimous)

5. Appointments to Committees/Sub-Committees

Membership of the following Committees was RESOLVED en bloc as follows:-

(a) Finance Sub-Committee - Cllrs Mrs Collins, Edwards, Langton and Osborne

(b) Town Projects Advisory Committee - Cllrs Mrs Boyle, Mrs Cox, Edwards, Hames, Johnson, Miller, and Osborne.

(c) Northam Burrows Advisory Committee - Cllrs Mrs Collins, Eastman, Hames, Langton, Miller, Osborne and Tisdale.

(d) Sustainability Working Group - Cllrs Mrs Boyle, Mrs Cox, Edwards, Hames and Robinson.

(e) Business Plan Sub-Committee - Cllrs Mrs Boyle, Edwards, Johnson and Miller.

(Vote: Unanimous)

6. Appointments to Outside Bodies

It was RESOLVED to make appointments as recorded on the accompanying schedule.

(Vote: Unanimous)

With regard to Appledore Leisure Centre it was RESOLVED to write to the organisation to ascertain whether the Council's nominations were still required.

(Vote: Unanimous)

With regard to Torridge Police Liaison Committee it was RESOLVED to ascertain whether nominations were still required.

(Vote: Unanimous)

7. Standing Orders

Members considered a Notice of Motion from Cllr Johnson - “that the monthly Town Council meeting takes place on Wednesday evening and not Tuesday as currently allowed for in Standing Orders”.

It was RESOLVED to amend Standing Orders to the effect that the monthly Council meeting be held on the last Wednesday of each month.

(Vote: 7 For, 4 against)

It was also RESOLVED to authorise the Town Mayor and the Town Clerk to review the Standing Orders and to report back at a future date on any amendments that are deemed to be necessary.

(Vote: Unanimous)

8. Cheque signatories

It was RESOLVED that Councillors Osborne, Langton and Tisdale, and the Town Clerk be authorised to sign cheques, any two signatures being required.

(Vote: Unanimous)